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Add camera-ready deadlines #16

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10 changes: 5 additions & 5 deletions pages/participate/participate.md
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Expand Up @@ -58,10 +58,10 @@ The following table summarizes the key information for the submission types for

| Type | Due by Submission Deadline\* | Template | Submission Format | Submission Deadline | Notification Date | Presentation / Talk / Session Time at Conference (Approximate) | Publication / Proceedings |
| :---- | :---- | :---- | :---- | :---- | :---- | :---- | :---- |
| Paper | Paper (10 page maximum\*) \* The 10 page limit includes figures. References and the statement of connection to the US-RSE community will not be included in the paper length limit. | [IEEE Manuscript Template](https://www.ieee.org/conferences/publishing/templates) | PDF | Friday May 22, 2026 | Tuesday July 28, 2026 | 15 minute presentation | Papers will be published on [Zenodo](https://zenodo.org/communities/usrse26/) and the authors will have an opportunity to submit their paper to a special journal issue after the conference. |
| Talk | Abstract (1 page maximum) | [Talk Submission Template](https://docs.google.com/document/d/1gdQrD-sFaEJI8XmzENmGKS9q4kZGHStwfexmxbZxNUk/edit?tab=t.0#heading=h.gjdgxs) | PDF | Friday May 22, 2026 | Tuesday July 28, 2026 | 15 minute presentation | Abstracts and presentation slides will be included in the conference proceedings on [Zenodo](https://zenodo.org/communities/usrse26/). |
| Notebook | Abstract (300 words maximum) Draft of the notebook you plan on presenting accessible via public URL. A brief abstract is required to be entered in EasyChair as well. | N/A | URL to a public Git repository (e.g., GitHub) or a public platform (e.g., Google Colab) containing a README and a Jupyter Notebook, R Markdown, or other commonly used format. | Friday May 22, 2026 | Tuesday July 28, 2026 | 15 minute presentation | Notebooks will be included in the conference proceedings on [Zenodo](https://zenodo.org/communities/usrse26/). |
| Paper | Paper (10 page maximum\*) \* The 10 page limit includes figures. References and the statement of connection to the US-RSE community will not be included in the paper length limit. | [IEEE Manuscript Template](https://www.ieee.org/conferences/publishing/templates) | PDF | Friday May 22, 2026 | Tuesday July 28, 2026 | 15 minute presentation | Papers will be published on [Zenodo](https://zenodo.org/communities/usrse26/) and the authors will have an opportunity to submit their paper to a special journal issue after the conference. Camera-ready date: August 18, 2026 |
| Talk | Abstract (1 page maximum) | [Talk Submission Template](https://docs.google.com/document/d/1gdQrD-sFaEJI8XmzENmGKS9q4kZGHStwfexmxbZxNUk/edit?tab=t.0#heading=h.gjdgxs) | PDF | Friday May 22, 2026 | Tuesday July 28, 2026 | 15 minute presentation | Abstracts and presentation slides will be included in the conference proceedings on [Zenodo](https://zenodo.org/communities/usrse26/). Camera-ready date: October 30, 2026 |
| Notebook | Abstract (300 words maximum) Draft of the notebook you plan on presenting accessible via public URL. A brief abstract is required to be entered in EasyChair as well. | N/A | URL to a public Git repository (e.g., GitHub) or a public platform (e.g., Google Colab) containing a README and a Jupyter Notebook, R Markdown, or other commonly used format. | Friday May 22, 2026 | Tuesday July 28, 2026 | 15 minute presentation | Notebooks will be included in the conference proceedings on [Zenodo](https://zenodo.org/communities/usrse26/). Camera-ready date: August 18, 2026 |
| Birds of a Feather (BoF) | A short description (250 words maximum) for the conference program. Session information abstract (1 page maximum) covering: topic summary, target audience, format, presenters | [BOF Submission Template](https://docs.google.com/document/d/1gQcXHQ8oICNyNERRoOyTX3lEApZRzawDK09BMl4akeU/edit?usp=sharing) | PDF | Friday May 22, 2026 | Tuesday July 28, 2026 | 75-90 minute session | BoF descriptions are published in the conference program and website, but abstracts are not included in the conference proceedings. |
| Workshop | A short description (250 words maximum) for the conference program. Session information abstract (1 page maximum) covering: topic summary, activities and exercises, target audience and learning outcomes, format | [Workshop Submission Template](https://docs.google.com/document/d/1pEHabwQAmRIf2vpaTlDZJ5t7meQdIMGHWweqA4N1lCs/edit?usp=sharing) | PDF | Friday May 22, 2026 | Tuesday July 28, 2026 | 90 minute session | Workshop descriptions are published in the conference program and website, but abstracts are not included in the conference proceedings. |
| Poster | Abstract (1 page maximum) | [Poster Submission Template](https://docs.google.com/document/d/11jKPQu_CYlJeFUdCBc8D1ftmtHvUtw601cF0-6F9upw/edit?tab=t.0#heading=h.gjdgxs) | PDF | Friday August 7, 2026 | Tuesday August 25, 2026 | 90 minute session | Posters will be included in the conference proceedings on [Zenodo](https://zenodo.org/communities/usrse26/). |
| Rapid Access Microtalk (RAM) | N/A | N/A | N/A | In person at USRSE'26 | In person at USRSE'26 | 5 minute talk | |
| Poster | Abstract (1 page maximum) | [Poster Submission Template](https://docs.google.com/document/d/11jKPQu_CYlJeFUdCBc8D1ftmtHvUtw601cF0-6F9upw/edit?tab=t.0#heading=h.gjdgxs) | PDF | Friday August 7, 2026 | Tuesday August 25, 2026 | 90 minute session | Posters will be included in the conference proceedings on [Zenodo](https://zenodo.org/communities/usrse26/). Camera-ready October 18, 2026 |
| Rapid Access Microtalk (RAM) | N/A | N/A | N/A | In person at USRSE'26 | In person at USRSE'26 | 5 minute talk | Slides will be collected and if the presenter agrees will be published in conference proceedings on [Zenodo](https://zenodo.org/communities/usrse26/). |
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