Exercise: Scale institutional knowledge using Copilot Spaces

[github-actions]

Scale institutional knowledge using Copilot Spaces

👋 Hey there @Muhammadulawal! Welcome to your Skills exercise!

Use Copilot Spaces to share, update, and add content for a central knowledge base

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✨ This is an interactive, hands-on GitHub Skills exercise!

As you complete each step, I’ll leave updates in the comments:

• ✅ Check your work and guide you forward
• 💡 Share helpful tips and resources
• 🚀 Celebrate your progress and completion

Let’s get started - good luck and have fun!

_{— Mona}

[github-actions]

Step 1: Create and prime your Copilot Space

In this step you will establish a Copilot Space and give it the minimum context it needs to act as a project management knowledge hub for OctoAcme.

How does using Spaces affect my usage?

Questions you submit in a space count as Copilot Chat requests.

• If you're a Copilot Free user, this usage counts toward your monthly chat limit.

• If you use Spaces with a premium model, this usage counts toward your premium usage quota. Every question you submit to a premium model counts as one premium request, multiplied by the model's multiplier. For information about the multipliers applied to each model, see Requests in GitHub Copilot.

• Use Copilot Spaces

📖 Theory: Using Copilot Spaces as a Knowledge Hub

GitHub Copilot Spaces enables teams to centralize and democratize organizational knowledge by providing a collaborative environment for storing, searching, and refining process documentation. By connecting your repository as a source, Copilot Spaces can index your documentation and issue templates, making them easily accessible and actionable for all team members. This approach reduces single-person dependency risk, accelerates onboarding, and ensures that project management processes are consistent and repeatable.

To get started, you need access to Copilot Spaces and a GitHub Copilot plan with premium request units. Each prompt in a Space counts toward your usage quota, so be mindful of your plan's limits. For more details, see GitHub Copilot plans and Copilot Requests.

Note

Questions you submit in a Copilot Space count as Copilot Chat requests. Premium models multiply usage. See Requests in GitHub Copilot for details.

⌨️ Activity: Create your OctoAcme Project Management Hub Copilot Space

1. Navigate to GitHub Copilot Spaces https://github.com/copilot/spaces (ensure you have access to this feature)

2. Click Create Space button

3. Name your Space:

   OctoAcme Project Management Hub
   

4. Click Save

   

Add a description:

Centralizing and democratizing project management knowledge for the OctoAcme organization

⌨️ Activity: Add instructions to your Copilot Space

• In your newly created Copilot Space, look for the Instructions button

• Add the following instructions to provide context about the repository and its purpose

  

• Click Save

  ## Program process documents
  
  - Stored in `docs/`
  
  ### Purpose of this Copilot Space
  
  - Centralize scattered project management knowledge in Copilot Spaces
  - Convert tacit team insights into searchable, versioned artifacts
  - Give all team members equal access to processes, decisions, and rationale
  - Connect a repository as a structured knowledge source
  - Extract, refine, and standardize workflows collaboratively
  - Feed validated improvements back into living documentation
  - Accelerate onboarding and reduce single-person dependency risk
  - Enable consistent, repeatable project execution
  
  ## Issue templates for program process documents
  
  - Stored in `.github/ISSUE_TEMPLATE/`

⌨️ Activity: Add your cloned repository as a source repository to your Copilot Space

1. In your newly created Copilot Space, look for Add sources button

2. Add this exercise repository as a source:

   • Copy and paste your GitHub repository for this exercise called out below.

   • You can also type the name in the search and it will come up as well or copy/paste the name below.

     A3copilotprogram/CVGenerator
     

   • This gives Copilot access to the project management documentation and processes in the repository

3. Select the docs and the .github/ISSUE_TEMPLATE folders

4. Verify the repository appears in your sources list

⌨️ Activity: Create an issue in the repository for a README for OctoAcme Project Management Docs

• Open your Copilot Space you created above. https://github.com/copilot/spaces

• In the conversation interface prompt the following:

  

  Create an issue in the repository A3copilotprogram/CVGenerator for a README for OctoAcme Project Management Docs
  that has links to all the docs in the docs folder.
  - The README should also contain a brief summary of the project management processes used by OctoAcme.
  - Make sure README, project management processes summary, and links are in the title of the issue.
  - Use the "Add Content to Project Management Process Docs" template.
   - Which process document do you want to update? "<new document>"
   - Fill in the other fields
  

You can then add this issue to your repository by clicking the Create button.

📷 Show screenshot of the issue draft

You can copy or open the link in a new tab to see the newly created issue

📷 Show screenshot of the created issue

Having trouble? 🤷

• Make sure you have access to GitHub Copilot Spaces (currently in beta/limited access)
• The repository should be publicly accessible for Copilot to index it
• If you can't access Copilot Spaces, you can continue by manually exploring the repository structure and documentation
• Repository indexing can take seconds to minutes depending on size

[github-actions]

Please, follow the steps above.
I'll watch your progress in the background to provide feedback. 🧐